Virtual Data Room Cost in 2026: What You’ll Actually Pay

How Much Does a Virtual Data Room Cost?

A virtual data room costs anywhere from $100 to $7,500+ per month, depending on the provider and pricing model. Flat-rate VDRs like Digify start at $140/month with no per-GB or per-user charges. Storage-based providers charge $60–$77 per GB per month, meaning a 50 GB data room could cost $3,000–$3,850/month. Legacy enterprise VDRs like Intralinks and Datasite typically charge $7,500–$25,000+ per project. The pricing model you choose—flat-rate, per-GB, per-page, or per-user—has a bigger impact on your total cost than the base price.

If you’ve ever tried to find out how much a virtual data room costs, you already know the problem: most providers don’t publish their pricing.

You fill out a form. You book a call. You sit through a demo. And then—maybe—you get a quote that’s impossible to compare with anything else because every provider structures pricing differently.

That opacity isn’t an accident. It’s a strategy. And it makes it genuinely difficult to budget for a virtual data room when you’re preparing for a fundraise, an M&A deal, or any transaction involving confidential documents.

The stakes are high—and growing. According to Grand View Research, the global VDR market was valued at $2.42 billion in 2024 and is projected to reach $7.73 billion by 2030, growing at a 22.2% CAGR. With M&A deal value hitting $4.9 trillion in 2025 and over 70% of large transactions now relying on digital data rooms, choosing the right VDR—and the right pricing model—directly impacts your deal economics.

This guide cuts through the noise. We compared virtual data room costs across eight providers, broke down the four main pricing models, and calculated what you’d actually pay in a realistic scenario. No sales calls required.

The Four Virtual Data Room Pricing Models

Before comparing specific providers, you need to understand the four pricing structures VDR companies use. The model matters more than the base price—a VDR that looks affordable at 1 GB can become prohibitively expensive at 50 GB.

Per-Page Pricing

You pay for each page uploaded to the data room, typically between $0.40 and $0.80 per page.

This model was common with legacy VDR providers when data rooms involved physical document scanning. Some providers still use it, though it’s increasingly rare.

The problem: It’s nearly impossible to predict total cost upfront. A 10,000-page data room at $0.60 per page costs $6,000—before you add any users, security features, or support.

Per-User Pricing

You pay based on how many people access the data room. Regular users typically cost $15–$25 per month, while admin users cost $100–$250 per month.

The problem: In an M&A deal or fundraise, you might have 30–50+ external stakeholders who need access. At $20 per user, that’s $600–$1,000 per month just for access—on top of whatever the base platform costs. This model punishes you for sharing documents with more people, which is the entire point of a data room.

Storage-Based (Per-GB) Pricing

You pay based on how much data you store. Industry estimates put per-GB pricing at $60–$77 per month per GB.

The problem: This is where costs spiral fastest. A small 5 GB data room might cost $300–$385 per month. But a 50 GB data room? That’s $3,000–$3,850 per month. A 100 GB data room hits $6,000–$7,700 per month. For large M&A transactions with extensive document sets, storage-based pricing can cost tens of thousands per month.

Flat-Rate (Subscription) Pricing

You pay a fixed monthly fee that includes storage, users, and core features. Flat-rate VDRs typically range from $140 to $1,000 per month, depending on the provider and plan tier.

The advantage: Predictable costs. You know exactly what you’ll pay regardless of how many documents you upload or how many stakeholders you invite. No surprise invoices after your deal closes.

Virtual Data Room Cost Comparison: 8 Providers

Before we get started, please note that prices shown are aggregated from multiple platforms and may vary; please verify directly with the respective providers.

Here’s what we found when comparing pricing across major VDR providers. Where pricing is publicly available, we’ve listed approximate figures. Where it isn’t, we’ve noted that.

Digify

Pricing model: Flat-rate subscription
Pricing visibility: Publicly listed on website, check here
Plans:
- PRO: $140/month, paid annually
- TEAM: $350/month, paid annually
- ENTERPRISE: Custom pricing
Annual discount: 30% across all plans
What’s included:
- PRO: 1 user, 3 data rooms, 50 guests, document security, one-click NDA, persistent protection after download, folder-level permissions, 24/7 support
- TEAM: 3 users, 10 data rooms, 200 guests, plus dynamic watermarking, screen shield, file-level permissions, Q&A, phone support
- ENTERPRISE: Custom user quota, unlimited data rooms, white-label URL, SSO/SCIM, dedicated success manager, SLA guarantees

Digify uses flat subscription pricing with no per-GB charges, no per-page fees, and no per-user surcharges. The PRO plan at $140/month gives you core VDR functionality—document security, NDA enforcement, persistent protection after download, and granular permissions. The TEAM plan at $350/month adds the advanced security features most deal professionals need: dynamic watermarking, screen shield, and file-level permissions.

For teams running multiple concurrent deals, the annual billing discount brings the TEAM plan to $245/month—$2,940 per year for enterprise-grade security.

iDeals

Pricing model: Not fully transparent
Pricing visibility: Requires contact for full pricing details
Starting price: Reported from approximately $460/month
Plans: Pro, Business, Enterprise (custom pricing on upper tiers)
What’s included: Secure Q&A, industry-standard security certifications, bulk upload

iDeals is an established VDR provider that targets enterprise and mid-market deals. Their pricing starts at an estimated $460/month for a Pro plan, but Business and Enterprise tiers require contacting sales for a quote. The exact pricing structure—whether per-GB, per-user, or flat-rate—isn’t fully disclosed on their website, making it difficult to predict total costs before committing.

Intralinks (SS&C)

Pricing model: Per-page or per-project
Pricing visibility: Contact sales only
Estimated cost: Third-party sources report starting at approximately $7,500 for 10,000 pages
Target audience: Large enterprise, investment banks, PE firms

Intralinks is one of the legacy market leaders in the VDR space, primarily serving large enterprise clients. They don’t publish pricing publicly. Third-party sources estimate costs starting around $7,500 for a 10,000-page data room, with per-project pricing for M&A transactions often reaching $15,000–$25,000 or more per deal. This positions Intralinks firmly in the enterprise-only category.

Datasite (formerly Merrill)

Pricing model: Custom/per-project
Pricing visibility: Contact sales only
Estimated cost: Varies, generally on the higher end
Target audience: Large enterprise, investment banks, advisory firms

Like Intralinks, Datasite doesn’t publish pricing. They serve large enterprise clients with custom, per-project pricing. Expect pricing comparable to Intralinks for similar deal sizes. Both providers require a sales conversation before you can get any cost estimate.

FirmRoom

Pricing model: Storage-based (per-GB tiers)
Pricing visibility: Publicly listed on website
Plans:
- 2 GB (~20,000 pages): $395/month
- 5 GB (~50,000 pages): $695/month
- 10 GB (~100,000 pages): $995/month
Overage: $150/GB/month
Free trial: 14 days, no credit card required
What’s included: Unlimited users, watermarking, granular permissions, NDA workflow, audit trail, SOC 2 certification

FirmRoom offers transparent, publicly listed pricing—which is refreshing in this market. However, their storage-based model means costs scale with data volume. The 2 GB plan at $395/month works for lightweight deals, but the $150/GB overage charge can add up quickly if your data room grows beyond your tier. They include unlimited users on all plans, which is a notable advantage.

Ansarada

Pricing model: Storage-based (per-GB tiers)
Pricing visibility: Aggregated (Tentative)
Plans:
- 250 MB: $339/month (billed annually)
- 1 GB: $1,033/month (billed annually)
- 4 GB: $1,960/month (billed annually)
What’s included: AI-powered features, deal management tools

Ansarada offers publicly listed pricing, but the per-GB cost is among the highest in the market. Their 250 MB entry tier at $339/month might work for very small document sets, but the jump to 1 GB at $1,033/month is steep. For a data room with 10+ GB of documents, Ansarada’s costs can exceed $5,000/month. Their AI-powered deal management features are a differentiator, but the storage-based pricing penalizes data-heavy transactions.

FORDATA

Pricing model: Flat-rate (base) with custom tiers
Pricing visibility: Partially listed
Starting price: $199/month
Plans: Basic ($199/month), Professional (custom), Enterprise (custom)
What’s included: Core VDR features, limited storage

FORDATA offers one of the lowest entry points in the market at $199/month. However, the Basic plan comes with limited storage and features. Professional and Enterprise tiers require contacting sales, so the total cost for a full-featured data room isn’t transparent from their website alone.

DealRoom

Pricing model: Flat-rate
Pricing visibility: Publicly listed
Plans:
- Diligence: $1,250/month (billed annually)
- Integration: $7,500/month
- Pipeline: $12,000/month
- M&A Basic: From $25,000/year
What’s included: Unlimited users, 2 GB data

DealRoom caters to M&A-focused teams with a flat-rate model. However, their starting price of $1,250/month (billed annually) positions them well above most competitors. For dedicated M&A teams running multiple concurrent deals, DealRoom offers specialized project management features—but the price tag puts it out of reach for startups and smaller firms.

Quick Pricing Comparison

Provider	Starting Price	Pricing Model	Pricing Public?	Unlimited Users?
Digify	每月 140 美元	Flat-rate + custom	Yes, Transparent	Included per plan
FORDATA	$199/month	Flat-rate + custom	Partial	Unknown
Ansarada	$339/month	Per-GB	Yes	Unknown
FirmRoom	$395/month	Per-GB tiers	Yes	Yes
iDeals	~$460/month	Not disclosed	No	Unknown
Ansarada (1 GB)	$1,033/month	Per-GB	Yes	Unknown
DealRoom	$1,250/month	Flat-rate	Yes	Yes
Intralinks	~$7,500+ per project	Per-page/project	No	Unknown
Datasite	Custom	Per-project	No	Unknown

Prices shown are aggregated from multiple platforms and may vary; please verify directly with the respective providers.

What a Virtual Data Room Actually Costs: Real-World Scenario

Numbers in isolation don’t mean much. Here’s what the same project would cost across different pricing models.

Scenario: A 10-month M&A due diligence process with 50 GB of documents, 15 internal and external users, and approximately 10,000 pages.

Pricing Model	Calculation	10-Month Total
Per-page ($0.60/page)	10,000 pages x $0.60	$6,000
Per-user ($150/month avg.)	15 users x $150 x 10 months	$22,500
Per-GB ($70/month)	50 GB x $70 x 10 months	$35,000
Flat-rate (Digify TEAM)	$350 x 10 months	$3,500
Flat-rate (Digify TEAM, annual)	$245 x 10 months	$2,450

The difference is dramatic. The same project costs $2,450 on Digify’s annual TEAM plan versus $35,000 on a per-GB model—a difference of over $32,000.

Even against per-page pricing—which looks affordable at first—Digify’s flat rate saves $3,550 over the same period. And unlike per-page pricing, you don’t have to count pages before uploading.

Factors That Affect Your Total Virtual Data Room Cost

The sticker price is only part of the equation. These factors determine what you’ll actually spend.

Storage Volume

This is where pricing models diverge most dramatically. If your data room will hold 5 GB or less, most pricing models are comparable. Above 20 GB, per-GB pricing becomes significantly more expensive than flat-rate alternatives. Above 50 GB, the cost difference can be 10–15x.

Before you choose a provider, estimate your realistic storage needs—not the minimum, but what your data room will look like at full capacity.

Number of Users and Stakeholders

Per-user pricing punishes broad access. In a fundraise, you might share your data room with 20–40 investors. In M&A, 30–50 stakeholders (buyers, lawyers, advisors, accountants) is common. If your VDR charges per user, that access cost alone can exceed the base platform fee.

Flat-rate plans that include generous guest allowances—like Digify’s TEAM plan with 200 guests—eliminate this variable entirely.

Deal Duration

A quick fundraise might wrap in 2–3 months. A complex M&A transaction can stretch 6–12 months or longer. Per-GB and per-user costs compound monthly, so longer deals amplify the cost difference between pricing models.

Security Features

Not all plans include the same security features at the same price point. Features like dynamic watermarking, screen shield (screenshot prevention), and persistent protection after download often require higher-tier plans—or cost extra as add-ons.

On Digify, dynamic watermarking and screen shield are included in the TEAM plan at $350/month. On legacy VDRs, comparable security features are typically only available on enterprise plans costing $5,000–$15,000+ per project.

Setup and Onboarding Time

Enterprise VDRs like Intralinks and Datasite often require multi-week implementation, vendor-assisted setup, and user training. That implementation cost—whether billed directly or absorbed as internal time—adds to total cost of ownership.

Modern VDRs like Digify are self-service. You can set up a data room and start uploading documents in 10 minutes, with no sales call, no implementation project, and no training required for end users.

How to Calculate Your Virtual Data Room Cost

Use this framework to estimate your total cost before committing to any provider.

Step 1: Estimate your data volume. How many documents will you upload? What’s the total file size? Be realistic—include all due diligence materials, not just the initial set.

Step 2: Count your users. How many internal team members and external stakeholders need access? Include investors, buyers, advisors, lawyers, auditors, and anyone else who’ll review documents.

Step 3: Estimate the timeline. How long will the data room be active? Add a buffer—deals often take longer than planned.

Step 4: Check for hidden costs. Ask about:

Overage charges (per-GB or per-page providers)
Per-user surcharges for external guests
Fees for advanced security features (watermarking, screen shield)
Setup or onboarding fees
Minimum contract lengths
Early termination penalties

Step 5: Calculate total cost of ownership. Multiply your monthly cost by the estimated timeline, add any overage or per-user charges, and compare across providers.

For a flat-rate VDR like Digify, this calculation is simple: plan price x number of months. For per-GB or per-user models, you’ll need to model multiple scenarios to understand your cost range.

Why Transparent Pricing Matters

The VDR industry has a transparency problem. Most enterprise providers require you to contact sales before revealing any pricing—which creates information asymmetry that benefits the vendor, not the buyer.

When pricing isn’t public:

You can’t compare providers objectively before a sales conversation
You have no leverage in negotiations because you don’t know market rates
You can’t budget accurately for your deal
You may discover unexpected costs after you’ve already committed

Transparent pricing—the kind you can see on a website without filling out a form—shifts power back to the buyer. You can compare, budget, and decide on your own terms.

This is why Digify publishes pricing publicly: PRO at $140/month, TEAM at $350/month, with a 30% discount on annual billing. No hidden fees. No surprise per-GB charges. No sales call required to know what you’ll pay.

Which Virtual Data Room Pricing Model Is Right for You?

The right pricing model depends on your specific situation.

Choose flat-rate pricing if:

Your data room will exceed 10 GB
You have 10+ external stakeholders who need access
You want predictable, budgetable costs
You’re running multiple concurrent deals
You value transparent pricing you can verify before buying

Per-GB or per-page pricing might work if:

Your data room is very small (under 5 GB or 5,000 pages)
You have few external users (under 5)
You’re running a single short-term project
The provider offers features you can’t get elsewhere

Enterprise/contact-sales pricing may be necessary if:

You need white-labeling, SSO, or compliance certifications
You’re managing 50+ concurrent data rooms
Your organization requires contract-level SLAs
You have dedicated procurement processes

For most startups raising capital, mid-market M&A transactions, and professional services firms managing confidential documents, flat-rate pricing delivers the best value—and Digify’s starting price of $140/month makes enterprise-grade security accessible without enterprise-grade budgets.

Frequently Asked Questions

How much does a virtual data room cost per month?

Virtual data room costs range from $140 to $1,250+ per month for subscription-based plans, depending on the provider. Flat-rate VDRs like Digify start at $140/month (or $98/month with annual billing). Storage-based VDRs like Ansarada start at $339/month for 250 MB. Legacy enterprise VDRs like Intralinks and Datasite don’t publish monthly pricing—they charge per project, typically $7,500–$25,000+.

What is the cheapest virtual data room?

Among established VDR providers with publicly listed pricing, Digify offers the lowest starting price at $140/month (PRO plan). FORDATA starts at $199/month, and Ansarada at $339/month. However, “cheapest” depends on your usage—a per-GB provider might cost less for very small data rooms (under 2 GB), but becomes more expensive as your data room grows.

Are virtual data rooms worth the cost?

For any transaction involving confidential documents—fundraising, M&A, legal due diligence—a VDR is almost always worth the cost. The alternative (email, Dropbox, Google Drive) offers no audit trail, no document tracking, no leak tracing, and no granular permissions. A single document leak during an M&A transaction can have consequences far exceeding the cost of a VDR subscription.

Why do virtual data room prices vary so much?

VDR prices vary because of different pricing models (per-GB, per-page, per-user, flat-rate), different target markets (startups vs. enterprise), and different feature sets. Enterprise VDRs like Intralinks and Datasite charge premium prices for dedicated support, custom implementations, and established brand reputation. Modern VDRs like Digify offer comparable security features at lower prices by using self-service onboarding and flat-rate subscription models.

What is the difference between per-GB and flat-rate VDR pricing?

Per-GB pricing charges based on how much data you store ($60–$77 per GB per month). Flat-rate pricing charges a fixed monthly fee regardless of storage. For small data rooms (under 5 GB), both models cost roughly the same. For larger data rooms (50+ GB), per-GB pricing can cost 10–15x more. A 50 GB data room on per-GB pricing runs $3,000–$3,850/month versus $350/month on Digify’s flat-rate TEAM plan.

How long do companies typically need a virtual data room?

It depends on the use case. Fundraising data rooms are typically active for 3–6 months. M&A due diligence can run 6–12 months or longer. Ongoing board document management or compliance use cases may require a permanent data room. Longer timelines amplify the cost difference between pricing models—a 12-month M&A deal on per-GB pricing could cost $42,000+ versus $2,940 on Digify’s annual TEAM plan.

Ready to see exactly what your data room will cost? Digify’s pricing is on the website—no sales call, no form, no surprises. PRO starts at $140/month, TEAM at $350/month. Annual billing saves 30%. Set up your first data room in 10 minutes.

Pricing information in this article reflects publicly available data as of early 2026. Competitor pricing that isn’t publicly listed is based on third-party estimates and may not reflect current rates. Always verify pricing directly with providers before making purchasing decisions. Digify pricing is verified from the official Digify website. Market data sourced from Grand View Research, Bain & Company, and Deloitte M&A Trends.